Voting System

CHAPTER I INTRODUCTION 1. 1 B ACKGROUND OF THE STUDY bookmans trade union is asked to work beyond its capacity. It would be useful to let a suffrage (democratic) arrangement to keep in line that the schoolchild Councils rulings argon not confounded in an overload of demands and those trail-age childs union workload priorities match schoolchild priorities. matchless of the close crucial reckons for a b wholeoting governing body to be booming is to exhibit a ballot Protocol that gutter prevent opportunities for pseudo or for sacrificing the electors privateness.The suffrage Protocol that allow be designed and utilize for this suffrage arrangement willing combine the advantages of be protocols and techniques, while at the same meter it will aim at eliminating most of the orient deficiencies and jobs. The voting remains includes three actors ballotingr, the voting organisations operator, and the administrator. entitled ballotingrs grant to register the mselves, assisted by the Administrator, before the pick mean solar day.The establishment contains that still registered votingrs put forward vote and vote but at maven time on the choices day, and collects the cast votes and tally the results of the pick. right to voter seclusion is somehow noticeed and vote tampering is prevented in this formation. 1. 1. Historical stage setting Since the San Miguel discipline utmost initiate st prowessed to elect their SSG officers, they keep buttocks been using manual of arms voting frame, where they fox to use more time just to hit the materials for the choice.The election will start by posting the itemisation of wee of the bay windowdidates, giving the exact number of sample ballots in both crystalize rooms, and disposing angiotensin converting enzyme ballot misfortune in each pattern rooms. The San Miguel case highschool condition always elect officers both 3rd workweek of February for every year just to ensure that there will be someone to watch the learners during the vacation. 1. 1. 1 placemental Chart memorize adjunct A 1. 1. 3 Organizational Function President-the highest- sheer(a)ing member of an geological melodic phraseationVice President-an official rank below a chair mortal, who smoke take the death chairs place if necessary. Secretary-somebody select or appointed to keep records of the meetings of an organization such(prenominal) as a club, society, or committee, and to write or answer letters on its behalf. treasurer-somebody who manages the finances of an organization, usually the chief financial officers. Auditor-somebody who checks accounts or adopts an audit of an organization.PIO -somebody who puzzle come out sure that the public, the media and every organization involved in the crisis atomic number 18 always in systema skeletaleed on the progress being do to resolve the sine qua non at hand. Project omnibus-somebody who matches useable resources (time, money and people) against business project aims sergeant-at-law at Arms-somebody appointed to keep order within an organization such as a legislative body or court of law, and to discharge versatile other duties such as qualification arrest. vocalizations-somebody who speaks, acts, or votes on behalf of others. 1. 2 Objectives of the get wind 1. 2. 1 General objective of the take aim To attain an machine- engageled voting system for San Miguel bailiwick highschool inform, to enkindle scholarly person use of technology in the election process for the schools school-age child Council, thus making their digital inclusion possible and viable, and to put down that technology can facilitate the scholar grammatical constituenticipation in school life and mastermind them to become conscious and responsible citizens of the greater society. 1. 2. 2 Specific objective of the study * To fall the time consume during the school-age child council system. * To permit only legal voters to vote and ensure that each eligible voter can vote only once. To reduce the manual action of task and to prevent human error for someone to prepare the election each year. * The system should allow and assist voters to cast their votes quickly, in one session, and with minimal equipment or special skills. 1. 3 SCOPE AND DELIMITATION This proposed system is designed to provide fast and accurate students council election of San Miguel depicted object proud School. This voting system is capable in storing voters readjustment as hale as inscribes their votes for lastizing the winners of the election. All computations during the election are done in a reasonable amount of time.It will also provide a printed result of the election. 1. 4 Significance of the study An election is a decision-making process by which a population chooses an exclusive to hold formal office. elections rely firmly on manual tallying and poll of votes thus making them vulnerable to contro l and habit. To ensure a likely and transparent electoral process, the advancedization of the electoral system through cybernation shall be applyed to ensure the credibility of polls and enlighten the deficiencies in the electoral system.It is extremely fast, allowing obtaining final results in a matter of minutes. It has a very complete and drug user-friendly interface for system operators and as well as the voters. Furthermore, the challenge is to develop the students appreciation of their vote as a means to reform the administration and receive break services from it. This type of voting system supercharges the students to promote suffrage. 1. 5 Summary of the study The proposed system will lessen their parturiency and time in reading, storing, and calculating of the students votes.It will be easier for COMELEC officer to conduct election in their school. It will provide accurate result of voting and fast type of automated election for the student council in San Miguel internal High School. CHAPTER II CONCEPTUAL FRAMEWORK 2. 1 Theories apply in analyzing the system The current voting wariness in students council election is manual, thus resulting in time consuming on part of the electoral officer. Everything need to be done on paper. All files are on the envelope and transferring of files needs an effort of the electoral officers. We are straight off in age of the echnology. We should be able to use technology to a much greater extent it is in the current manual system. This encourage the proponents to conduct an interview, research and study to harbour an idea in making a system that can be use to easily store, calculate and finalized the result of automated election without the effort of election officer and the voters. The researchers last come up with the Student Council balloting trunk which provides the LAN associate to transfer and transmit the selective information of votes with high security and accuracy. 2. 2 retread of cerebr ate studies Based on what Alecks P.Pabico said, Six years ago, the idea of automated elections for student council posts in the University of the Philippines in Diliman was unimaginable, at least for me. It wasnt needs because we couldnt muster the technology and logistics, but there was simply uncomplete a need nor a clamor for paperless voting. A lot of things have changed since then, and automated elections are no longer a thing of the ancient in UP Diliman. Now on its second year, and notwithstanding electric razor glitches in the system, electronic voting has proven to be a desirable improvement in one of the basic democratic processes in modern society.Alecks got to UP a little past 2 p. m. last February 24, the day of the student council election this year. As a registered graduate student, he had made sure to drop by the campus to cast votes, first time to participate in the automated system on a university-wide scale. There was already a long queue outside the designat ed voting center at the College of Arts and Letters. Some students were waiting for their names to be located on the name, while others were waiting for their turn at the computer endpointinals. There were no paper ballots or ballot boxes in sight. 2. 3 Findings on connect studies and theories According to Alecks P.Pabico (a writer of the investigate subject areaing Magazine), for the more important aspects of the electoral process from voter registration, voting, vote calculation to canvassing touches of modernity have been an elusive as replies with substance from candidates. Yet for the most part the problem stems not from a lack of available technological solutions. A countywide computerized voting system encompassed the three major phases of the elections registration, voting and tabulation. Pilot established in council elections in universities, it has proven to be an effective safe-guard against fraud and manipulation like dag-dag bawas. . 4 Terms Adopted in the Stu dy 2. 4. 1Technical scathe automate election system a system using catch technology for voting and electronic devices to count votes and canvass/consolidate results. computing machine literacy-defined as the agnizeledge and ability to use computers and technology efficiently. info a collection of facts, figures, and statistics related to an object. database a collection of related or correspondent records that are mostly used together. entropy security the means of ensuring that data is kept safe fromcorruption and that access to it is suitably controlled.Existing system- a system that is soon being used by the institution. Networking- the act of working using computer network or the act of connecting computers into network. system design- the process or art of defining the architecture, components, modules, interfaces, and data for a system to satisfy specified requirements. substance abuser friendly-a system that is easy to learn and to use. 2. 4. 2 Operational term s Automation- the mechanical operation or control of equipment, a process, or a system. Election is a formal decision-making process by which a population chooses an singular to hold public office. comment the term denoting either an entrance or changes which are inserted into a system and which air out/modify a process. Output the term denoting either an exit or changes which exit a system and which activate/modify a process. alteration- the act of registering or being registered. CHAPTER III ARCHITECTURIAL radiation pattern 3. 1 The Existing strategy The existing system of San Miguel National High School when having a Student Supreme Government (SSG) election, all legal proceeding like voters registration and voting, is done manually. The election is held during the 3rd week of February for every year.To be one of the candidates for the election the student must have a grade of at least 85% and above. The student who is running for electric chair must be a 3rd year stud ent. During the election, the SMNHS COMELEC will prepare a sample ballots and a ballot box for each class room. To vote, the students have to write the names of the candidates for every position that they want to elect. For the check of votes, every student will have to put thumb attach on the sample ballots. After the election, the COMELEC, along with the SSG adviser, will count the votes one by one in front of the entire student. . 1. 1 Data Flow Diagram See ap writedix B 3. 2 line of work Identifications of the Existing schema This region bes all the problems identified by the researchers later on gathering all data by means of interviewing the SSG Adviser of San Miguel National High School. 3. 2. 1 Presentation of the Problems The followers are the problems identified by the researcher based on the gathered data. 3. 2. 1 . 1The process of counting the votes one by one is kind of time consuming process. 3. 2. 1 . 2The votes cannot be secured or can be falsifies. 3. 2. 1. The writing of the student whitethorn not be clear. 3. 2. 1. 4The COMELEC officers disregard the student that did not vote. 3. 3 The Proposed brass 3. 3. 1 Needs for the body The system needs maintenance to maintain the security, accuracy and the capacity of the system. 3. 3. 2 Data Flow Diagram of the Proposed dust See Appendix C 3. 4 Objectives of the Proposed dust To help the School especially the San Miguel National High School to their manually voting of their organization (SSG). 3. 4. 1 General Objective of the proposed dodge To create an automated voting system for the San Miguel National High School. 3. 4. 2 Specific Objective of the proposed System 3. 4. 3. 1 The system functionality should ensure that no one can warp or modify the result of the voting by eliminating a valid vote or counting an invalid vote in the final tally. 3. 4. 3. 2 A system that provides a log-on security to secure the votes and to ensure that only authorized person can access the system. 3. 4. 3. 3 The system that permits only eligible voters to vote and ensure that each eligible voter can vote only once. 3. 4. 3. To ensure that no one can duplicate his or someone elses vote and no one can change someone elses vote. 3. 4 Users of the System The SMNHS Student Council Voting System is intended for the use of San Miguel National High Schools student, SSG president and COMELEC officers. It will help the COMELEC Officers to register students, prepare the election, and calculating the votes. It will lessen the time they consumed conducting a student council election. It will lessen the effort of the SSG president and COMELEC officers preparing and distributing the sample ballots and ballot boxes to each room. 3. Environment of the Usage System The following are activities that can be done by the use of the freshly system 3. 6. 1 The system accept data comments to create student records such as their student number, name, address, age, gender, year and section. 3. 6. 2Lessen t he time consumed during the counting of votes. 3. 6. 3 Student who has already voted cannot vote again. 3. 6. 4Automatically prints the result of election. 3. 6. 5 Administrator is the only person to access the system. 3. 7 Components of the Proposed System 3. 7. 1 General features of the Proposed System The general features of the proposed system are the following 3. . 1. 1 notice driven pertaining to software that trifles extensive use of menus to enable users to choose alternatives and pass away political course operations. 3. 7. 1. 2Help Facilitiesin which offer the users to support in the learningprocess. 3. 7. 1. 3 User Friendly-it provides user friendly features that will help the user to interact easily in manipulating the system. 3. 7. 1. 4 Reliability the system performs specific task correctly to support the transaction entered. 3. 7. 1. 5 auspices it will include news to ensure that unauthorized user cannot read or use the data to let sure that the ystem files ar e safe in unnecessary information and for the privacy of counting of voting. 3. 5. 3 Functions of the System 3. 5. 4. 5 optic slacken of capacity Program Level See Appendix D 3. 5. 4. 6 opthalmic Table of Content Module Level See Appendix E 3. 5. 4. 7 Visual Table of Content System Level System Level PASSWORD 0 Main Module bill of fare 1. 0 Voting circuit card 2. 1 take up 2. 2 Submit 2. 3 fall 2. 0 Official right to vote 3. 4 Submit 3. 5 Back PASSWORD 0 Main Module poster 1. 0 Admin bill 2. 1 loan Voter 2. 2. 1 Generate Students ID 2. 2. 2 Generate Password 2. 2. 3 Add Voter 2. 2. 4 mickle 2. . 5 Save 2. 2 Voters describe 2. 3. 6 Select 2. 3 scene list 2. 4. 7 Delete 2. 4 Search 2. 5. 8 Search by ID 2. 5. 9 Search by prepare 2. 5 About 2. 6 View 2. 7. 10 campaigner list 2. 7 screening make 1. 7. 1 medical prognosis fitting 2. 8 Report 2. 9. 11 Canvassing Report 2. 9. 12 Voters Report 2. 9. 13 ingredient/ grade Report 2. 9 Tool 2. 10. 14 Password 1. 10 electr ic receptacle 3. 7. 3 Systems Inputs The following are the input of the system 3. 7. 3. 1Password that contains a set of characters uses to log-in the Administrator for the system to unravel (to register students and begin the voting). . 7. 3. 2 The students number, name, address, age, year, and section. 3. 7. 3. 3The students vote for every position. 3. 7. 4 System Outputs The following will be the output of the system 3. 7. 4. 1 The system will produce the printed result of the election. 3. 7. 4. 2The list of the registered student who did not vote. 3. 7. 4. 3 The list of candidates in their selected position. 3. 7. 4. 4 The current status of the election 3. 7. 5 Input Process Output Charts 3. 7. 5. 1 System IPO See Appendix F 3. 7. 6 Data DictionaryA Data Dictionary of San Miguel National High School (SMNHS) Student Council Voting System Table arouse Attribute diagnose Contents typeface set Range PK Users UserID UserID Autonumber xxxxxx N/A PK Username Username textbook xxxxxx Password Password Text xxxxxx Table soma Attribute forebode Contents persona Format Range PK go down PositionID PositionID Autonumber xxxxxx N/A PK Position Position Text xxxxxx Table arouse Attribute trace Contents attribute Format Range PK Voters VoterID VoterID Autonumber xxxxxx N/A PK Username Username Text xxxxxx Password Password Text xxxxxx quote mark Text xxxxxx Year Year Text xxxxxx theatrical role Section Text xxxxxx Voted Voted Text xxxxxx Table cause Attribute title Contents flake Format Range PK Candidates CandidateID CandidateID consider xxxxxx N/A K PositionID PositionID Number xxxxxx Name utmost(a)First Name Text xxxxxx Year Year Number xxxxxx Section Section Text xxxxxx Photo Photo/ run into OLE Object . jpg/. png Votes Votes Number xxxxxx A Data Dictionary of San Miguel National High School Student Council Voting System Entity ___________________________________________________________________ stigm atizeVoters compliance Type Description also known as comforts and Meanings Input Data flow Vote Output Data flow Notes Long Name Registered Student ____________________________________________________________________ LabelUser Entry Type Description fictitious name Values and Meanings Input Data flow Output Data flow Notes Long Name Admin ____________________________________________________________________ A Data Dictionary of San Miguel National High School Student Council Voting System Elements ___________________________________________________________________ inadvertence SystemSan Miguel National High SchoolStudent Council Voting System Label Students ID Type and duration ancestor Voter enrollment Form/Candidate Registration Form SecurityAdmin Description and Comment designation also known as slackness Value pleasant Value User province Admin ____________________________________________________________________ _______________________________________________________ _____________ omission SystemSan Miguel National High SchoolStudent Council Voting System Label Students Password Type and LengthSource Voter Registration Form/Candidate Registration Form SecurityAdmin Description and Comment Date Alias Default Value Acceptable Value User Responsibility Admin ____________________________________________________________________ ____________________________________________________________________ Default SystemSan Miguel National High SchoolStudent Council Voting System Label First Name Type and Length Source Voter Registration Form/Candidate Registration Form SecurityAdmin Description and Comment Date Alias Default Value Acceptable Value User Responsibility Admin __________________________________________________________________ ___________________________________________________________________ Default SystemSan Miguel National High SchoolStudent Council Voting System Label Last Name Type and Length Source Voter Registration Form/Candidate Registra tion Form SecurityAdmin Description and Comment Date Alias Default Value Acceptable Value &8212&8212&8212&8212&8212&8212&8212&8212&8212&8212&8212&8212&8212&8212&8212&8212- User Responsibility Admin ________________________________________________________________________ Default System San Miguel National High School Student Council Voting System Label Year levelType and Length Source Voter Registration Form/Candidate Registration Form Security Admin Date Alias Default Value Acceptable Value User Responsibility Admin ________________________________________________________________________ ________________________________________________________________________ Default SystemSan Miguel National High SchoolStudent Council Voting System Label Section Type and Length Source Voter Registration Form/Candidate Registration Form SecurityAdmin Description and Comment Date Alias Default Value Acceptable Value &8212&8212&8212&8212&8212&8212&8212&8212&8212&8212&8212&8212&8212&8212&8212&8212-User Responsibility Admin 3. 5 increase Flowchart and Schedule 3. 8. 1 Gantt chart See Appendix G 3. 6. 4 System Flowchart See Appendix H 3. 6. 5 Program Flowchart See Appendix I CHAPTER IV fine DESIGN 4. 1Standards and Conventions This chapter will explain the standard and convention used in design of the proposed system to ensure the uniformity throughout the system and to mark the system very well. 4. 1. 1 Design Methodology The proposal used the top-down programming approach as the design technique in the process of developing the simulation of the system.This approach refers to a problem resolving technique which involves in voting, analysis to the total of vote, design of the program or solution in terms of large objectives, designing the modules and subroutines essential in the program and finally writing the detailed code. 4. 1. 2 Program date and Convention A special name was given to all programs of every module in a way that it describes each subprogram in order to repr esent the function to be performed. Names are related to each subprogram giving emphases on what each module is performing. This can be seen in the module specification section on this chapter. 4. 1. point Naming and Convention separately record of the student used in the program was classified with their student number so that the user can easily understand and can vote wisely for the running candidates. Each student who already voted is automatically save in the database of the system for governing body of the processes performed by each subprogram. 4. 2 Module Specification This section discusses all information about modules of the proposed system. NameSystem Password partTo harbor and secure the election to illegible voters EntryPassword transcend Inputs legal Password OutputsMain wag Errors CallsVoting bill of fareCalled by Remarks NameVoting Menu headingTo provide ballot form for the students Entry survival issuing pickax divergence Inputs choice OutputsOfficial Ba llot Errors Calls1. 1 Select, 1. 2 Submit, 1. 3 take out Called by 0 MAIN Menu Remarks NameOfficial Ballot PurposeTo show the list of elected candidates Entry filling takings election Exit Inputs prime(a) OutputsYour selection Errors Calls2. 1 Submit, 2. 2 Back Called by Voting Menu Remarks NameSystem Password PurposeTo provide and secure votes to unauthorized person Entry picking Exitselection Exit Inputs prize OutputsAdmin Menu Errors Calls2. 1 Submit, 2. 2 BackCalled by 0 MAIN Menu Remarks NameAdmin Menu PurposeTo display Admin Menu Entry picking ExitChoice Exit InputsChoice OutputsYour Choice Errors Calls1. 1 Add Voter, 1. 2 Voters List, 1. 3 Candidate List, 1. 4 Search, 1. 5 About, 1. 6 View, 1. 7 practise form, 1. 8 Report, 1. 9 Tool,1. 10 Exit Called by Voting Menu Remarks NameAdd Voter PurposeTo Register new voter EntryChoice ExitChoice Exit InputsChoice OutputsYour Choice Errors Calls1. 1. 1Generate Student id, 1. 1. 2 Generate Student Password, 1. 1. 3 Add voter, 1. 1. 4 View, 1. 1. 5 Save Called by Admin Menu Remarks NameVoters ListPurposeTo View the list of voters and update voters status EntryChoice ExitChoice Exit InputsChoice OutputsVoters Registration Form Errors Calls2. 1 Select Called by Admin Menu Remarks NameCandidate List PurposeTo View the list of candidates and delete former candidates EntryChoice ExitChoice Exit InputsChoice OutputsYour Choice Errors Calls1. 3. 1 Delete Called by Admin Menu Remarks NameSearch PurposeSearch the voters record EntryChoice ExitChoice Exit InputsChoice OutputsYour Choice Errors Calls1. 4. 1Search by ID, 1. 4. 2Search by Name Called by Admin Menu Remarks NameAboutPurposeAbout the system and the Developers EntryChoice ExitChoice Exit Inputs Outputs presentation information Errors Calls Called by Admin Menu Remarks NameView PurposeYou can view the candidates list and voters list EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 6. 1 Candidate list Called by Admin Menu Remarks NameCandidate list PurposeYou can view the candidates list EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 6. 1. 1 President List, 1. 6. 1. 2 V-President List, 1. 6. 1. 3 Secretary List, 1. 6. 1. 4 Treasurer List1. . 1. 5 Auditor List, 1. 6. 1. 6 PIO List1. 6. 1. 7 Project Manager List, 1. 6. 1. 8 Sergeant at Arms List1. 6. 1. 9 4th Yr. translator List,1. 6. 1. 10 3rd Yr. Representative 1. 6. 1. 11 2nd Yr. Representative List, 1. 6. 1. 12 Gr. 7 Representative List Called by Admin Menu Remarks NameApplication Form PurposeThe Application Form of the candidates and voters EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls Called by Admin Menu Remarks NameCandidate Registration PurposeDisplay the registration form of the said position EntryChoice ExitChoice Exit InputsChoiceOutputsDisplay information Errors Calls Called by Admin Menu Remarks NameReport PurposeThe canvassing report and the candidate displayed EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 8. 1 Canvassing Report, 1. 8. 2 Voters Report 1. 8. 3 Section/Year Report 1. 8. 4 run Called by Admin Menu Remarks NameCanvassing Report PurposeTo know the outstanding report of the candidates EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 8. 1. 1President Candidates,1. 8. 1. 2 V-President Candidates,1. 8. 1. 3 Secretary Candidates,1. 8. 1. Treasurer Candidates 1. 8. 1. 5 Auditor Candidates, 1. 8. 1. 6 PIO Candidates 1. 8. 1. 7 Project Manager Candidates, 1. 8. 1. 7 Sergeant at Arms Candidates, 1. 8. 1. 8 4th Yr. Representative Candidates 1. 8. 1. 9 3rd Yr. Representative Candidates, 1. 8. 1. 10 2ndYr. Representative Candidate, 1. 8. 1. 11 Gr. 7 Representative Candidates Called by Admin Menu Remarks NameVoters Report PurposeThe numbers of voters who vote and who did not, and the total of votes EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 8 . 2. 1Search, 1. 8. 2. 2 Refresh, 1. 8. 2. 3 stigma Called by Admin MenuRemarks NameSection/Year Report PurposeThe numbers of registered voters EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 8. 3. 1Search, 1. 8. 3. 2 Refresh, 1. 8. 3. 3 Print Called by Admin Menu Remarks NameResult PurposeTo display the result of the election EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 8. 4. 1 Refresh, 1. 8. 4. 2 Print Called by Admin Menu Remarks NameTool PurposeDisplay the student password EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 1. 9. 1 Password Called by Admin MenuRemarks NameExit Purpose underweight the system if you want EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls Called by Admin Menu Remarks 4. 2 Module Specification MODULE MAIN Menu This section calls the other modules or program. Mouse and menu driven may used to access each subprogram. M ODULE PASSWORD The module requires users ID and a correct password. If the password is correct, the Voting Menu and Admin Menu that we used by only one module at a time will be automatically display. MODULE VOTING MENU The module provides ballot form for the registered student to vote. MODULE ADMIN MENUThe module provides menu for the admin to access, manage, maintain and secure files. info ENTRY For the Voting Menu the different option includes Select, Submit, and Exit. For the Admin Menu includes Generate, Add Voter, Save, View, Select, Delete, Find, and Print. OFFICIAL BALLOTS Show the candidates to be elected. APPLICATION FORM The module provides registration form for Voters and candidates. ABOUT Show information about the system. EXIT Close the Menus 4. 4 deposit Specification System San Miguel National High School Student Council Voting System show coat File Name Student Council Voting System computer storage Media discusTable name Candidate Organization Index Field Name Data Type External Length Candidate ID AutoNumber PositionID Text Name Text Year Number Section Text Photo OLE Object Votes Number System San Miguel National High School Student Council Voting System Record Size File Name Student Council Voting System Storage Media Disk Table name Position Organization Index Field Name Data Type External Length PositionID Text Position Text System San Miguel National High School Student Council Voting System Record Size File Name Student Council Voting System Storage Media DiskTable name Users Organization Index Field Name Data Type External Length UserID AutoNumber Username Text Password Text System San Miguel National High School Student Council Voting System Record Size File Name Student Council Voting System Storage Media Disk Table name Voters Organization Index Field Name Data Type External Length VoterID AutoNumber Username Text Password Text Name Text Year Text Section Text Voted Text 4. 5 Screen Format See Appendix J. 4. 6 Report Format See Appendix K. 4. 7 Hardware Specification ITEMS SPECIFICATIONS/BRAND termsComputer Terminal Compaq(Compaq435)- AMD-Windows 8 Pro-2 GB DDR Memory-500GB Hard Disk Drives-Less than 25 mm thin and 2. 5 kg light-ODD/HDD-A large volume large(p) disk and 8X DVD-Super Multi drive in a small form factor for massive storage and media usage-LAN/VGA Port-Multimedia Card- Optical disk access indicator-Kensington lock slot-802. 11 b/g/n Wi-Fi P 20,000. 00 Power append 29. 00 totality P20,029. 00 4. 8 equal Benefit Analysis 4. 8. 1 Presentation of Cost 4. 8. 1. 1 Existing System Expense A. Supplies Expense Description unit Cost Qty/Day Qty/Year Cost/Year Ball pen 10/pc 50pcs. 50pcs 500. 00Bond Paper 170/rim 4 rim 4 rim 680. 00 Pentel Pen 48/pc 40pcs. 40pcs 1,920. 00 capital of the Philippines Paper 5/pc 15pcs. 15pcs 75. 00 Staple Wire 10/box 10box 10pcs 100. 00 Stapler 150/pc 10pcs 10pcs 1,500. 00 Folder 12/pc 35pcs 35pcs 420. 00 Ballot Box (Carton) 5/pc 35pcs 35pcs 175. 00 Packing Tape 45/pc 10pcs 10pcs 450. 00 Printer 3,400/pc 1pc 1pc 3,400. 00 Pencil 6/pc 50pcs 50 300. 00 sign 300/set 1set 1set 300. 00 Certification 3/pc 24pcs 24pcs 72. 00 Snacks (Teachers Comelec) 100 30pcs 30pcs 3,000. 00 radical Supplies Expense/yr P 12,892. 00 B. galvanising Consumption arcminutes/Day Cost/Hour Daily Rate Cost/Year 8 36. 00 288. 00 288. 00 Total Electric Expense per Day P288. 00 Total Existing System Expense P 13,180. 00 C. Equipment Expense Quantity Item Price 1 Power Supply P 300. 00 6 Printer Ink 600. 00 Total Equipment Expense P 900. 00 D. Maintenance Expense Maintenance Fund Expense/Day 0 Total Maintenance ExpenseP 0. 00 E. Computer Utilization Expense bundle package Cost Visual fundamental 6. 0 Microsoft Access 2007 Total Software Costs P 5,000. 00 F. fostering/Seminar Expense 1 day Training/Seminar Expense P 300. 00 Total System Expense P 6,700. 0 4. 8. 2 Presentation of Benefits YOP Cost Future Value Present Value Acc. Present Value 0 -6,700. 00 1 P 3,000. 00 P 2,800. 00 P 2,800. 00 2 4,000. 00 3,780. 00 6,580. 00 3 5,000. 00 4,894. 00 11,474. 00 4 6,000. 00 5,132. 00 16,606. 00 5 7,000. 00 6,356. 00 22,962. 00 Rate of Return (ROR) (E/C) 1/nLet E = Earning C = Cost n = Number of days (P 22,962 / P 6,700) 1/5 = (3. 4272) 0. 2 = 3. 2272 or 0. 3227% Payback Period ( APV C/ APV) + Previous YearLet Cost = 6,700. 00 AVP = 16,606. 00 Previous Year = 3 (16,606. 00 6,700. 00 / 16,606. 00) + 3 = (0. 59653) + 3 = 3. 9 (3 years and 6 months) CHAPTER V IMPLEMENTATION 5. 1 effectuation Phase In this section, the proposal will discuss the activities that they have to vote in order to the flow of the system. It is included also the maintenance of the system in order to avoid the redundancy of the voting and to keep the comfortably performance of the system for the student of using automated election. The implementation of this proposed system though conditions will also be presented to insure it accuracy, capabi lity in reaching the intended target, effective for producing a desire voters in the election, legality and to further check the errors. . 2 Program Specification The Visual Basic 6. 0 was used by the system to develop the software programs. Visual Basic 6. 0 offers a file handling performance needed by the system and it is integrated with Microsoft Access 2013 on which the proposed design the database management system. 5. 3 Program Testing After all the modules of the program have been finished, the proposed system test is to see if the output is performed very well for the gratification of the user and to avoid the errors that will occur during the election day.Although the proposed system is simulation, the test showed that San Miguel National High School voting system performed the high standard, accuracy, and the dependableness of the system. 5. 4 Security and Back Up plans The proposed system has own password for the intended user to protect the system from unauthorized acc ess information. This system also provides an option to create back up copies of information on the system and place it in secured place outside of the company. Authorized military group are responsible to keep the back up files so the in the case of system loss, regeneration is possible. . 5 Maintenance Plan The back up files should be made in order to maintain the system from possible loss of important data and damages programs. These files are most significant when unexpected hardware failure results in damages program file and loss of data, so the user should at least make two (2) copies of all files every data processing for a punter maintenance of the system. 5. 6 User Training In order to have an effective operation of the system, the proposed system suggest that the user should be develop on how to interest with the system to ensure the integrity of the system.The training of the student to use the system is help by the intended administrator who knows the system. This Aut omated SSG election system is user friendly to ensure the success implementation. CHAPTER IV CONCLUSION AND RECOMMENDATION 6. 1 Conclusion As other School and establishments, San Miguel National High School together with their existing system, faced various problems. San Miguel National High School still utilizes the some manual force in preparing for their student council election.We, the researchers formulated the objective of the study To find out the flow and functionality of the present semi-automated system and likewise. Propose and present an automated Student Voting Council system to the sufficient and more lessen of preparing for the coming student election. To cope up with the problems, the researchers initial step was to study and conduct some interview to school (e. g. SSG Adviser, Officers, and Students). We analyzed the present system so as to locate the various limitations therein.Observations were also done in order to find out the conditions and steps for the votin g system. Elections rely heavily on manual tallying and canvassing of votes thus making them vulnerable to control and manipulate. To ensure a credible and transparent electoral process, the modernization of the electoral system through computerization shall be supported to ensure the credibility of polls and correct the deficiencies in the electoral system. To eliminate many otiose features of the present system, the researcher come up with proposed system modeled basically to counter act the above limitations.Some steps that made the process de-escalate long eliminated as the automated program was sufficient enough. Computations were accomplished by the computer itself while files were kept in order and gathered with genuine security. The study revealed that utilizing computers will in the long run be financially beneficial to the School. Based on the findings and data gathered, the researchers have come up with the following conclusions 1. The existing system of San Miguel Na tional High School when having a Student Supreme Government (SSG) election, all transactions like voters registration and voting, is done manually. . The existing system generates many problems such as supernumerary voters, time consuming, heavy workload (esp. SSG Adviser). And difficulty in updating and redaction the files of the voters. 3. That there is need for an enhancement of their system due to the problem of their existing system, a new system is entirely required to the substitute the present process that is quit inferior. Voting can be made available in the same day of election. The COMELEC will not be engaged the week before the election to prepare all the ballot of every student.The day of the Election they can easily print the winner of the election signed by SSG adviser. 4. That the new system would meet the limitations of the existing manual system. The proposed automated SSG voting council system is effective because the computation and manipulation of files are d one by the computer, thus eliminating redundancy, voters records will be refrained these may be possibly eliminated. 5. The researchers also recommend this study to the students as a guide in doing the same study in other public or private purposes. 6. 2 RecommendationsThe researchers recommend that the proposed system be implemented as to put an end may enormous work shouldered, by the voters in the COMELEC of San Miguel National High School. In implementing this system, the COMELEC can work harmoniously have more quality time spent for other tasks, and system will be freed from deficiencies. The researchers believed that the proposed system offers quality services without spending much time and effort. It is also recommended that the school comply with the requirements of the proposed system so that difficulties may be possibly eliminated.